Université de Mons (UMONS) – 20 Place du Parc, 7000 Mons is the Data Controller of the personal data collected in the context of applications to C2W. In their capacity, UMONS respects the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27/04/2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation – GDPR).

Personal Data Protection for applicants

The data collected by UMONS through the submission platform is solely processed for the purposes of evaluating the applications of research projects against the evaluation criteria and selecting projects in view of a contractual agreement with the candidate. Personal data collected includes the first name, surname, nationality, e-mail address, postal address and family situation, as well as the data provided in the CV.

Applications will only be valid if the aforementioned personal data is provided. By submitting an application, candidates agree with the processing of this personal data as part of their application.

UMONS commits to taking the appropriate measures to guarantee its confidential treatment. It is stored on password-protected servers for maximum six months after the end of the call C2W for non selected applicants and one year after the end of the project for selected applicants.

Personal Data Protection for experts

The data collected by UMONS through the dedicated area for evaluators at the C2W submission platform is solely gathered for the purposes of the evaluation procedure. The personal data include the first name, surname, e-mail address and bank information. By agreeing to evaluate C2W applications, the evaluators agree with the processing of this personal data as part of their application.

UMONS commits to taking the appropriate measures to guarantee its confidential treatment. The personnel of internal UMONS/UNamur services has access to this data only to the extent necessary for the execution of its corresponding tasks (e.g. contact with evaluators, remuneration of evaluators).

Expert’s name and data’s will be conserved in password-protected servers for an indeterminate duration to constitute the External Evaluator Panels (EEP’s) for evaluation of the proposals and can potentially be reused for other external peer review, unless there is explicit disagreement.

UMONS’s or UNamur’s staff has access to this data only to the extent necessary for the execution of its corresponding tasks (e.g. submission of an application, evaluation of an application, recruitment of a candidate, conduct of the research project). Besides internal UMONS/UNamur services, the data is transmitted to external evaluators under confidentiality clauses, as part of the evaluation process.

The data is accessible to our IT subcontractor in a country outside EU, Tech Transfer Software | Wellspring https://www.wellspring.com/privacy-policy

The privacy charter is available via https://web.umons.ac.be/app/uploads/2019/12/Charte-Vie-privée-UMONS-20190605.pdf

Applicants can address their queries on the treatment of their Personal Data to the UMONS Data Protection Officer (DPO).

e-mail : qcb@hzbaf.np.or

UMONS, 20 Place du Parc, 7000 Mons.